SharetoBoardVerification fails with “Missing properties: …”
The named property does not exist on the database. Check spelling and case — CaptureID is one word, capital C and ID. Re-run Verify.
Connect SharetoBoard to your Notion Inbox.
End-to-end setup: create the Notion database with the exact schema SharetoBoard expects, authorize via official Notion OAuth, verify, and start syncing queued captures into Notion with explicit per-batch approval.
SharetoBoard is an independent third-party app. Notion is a registered trademark of Notion Labs, Inc. SharetoBoard is not affiliated with or endorsed by Notion Labs.
Before you start
- You need a Notion account with permission to create a database in at least one workspace.
- You need SharetoBoard 1.2-beta1 or later installed on your Android device.
- The setup takes about 5–10 minutes end to end.
What you’ll get. Captures from any Android app can be queued locally on your phone, then synced to a single dedicated Notion database (your “SharetoBoard Inbox”) only after you explicitly approve each batch. Notion is your backlog; Poppy stays your live board.
Step 1 · Create the Notion Inbox database
SharetoBoard expects an exact schema on a single Notion database. Create a new full-page database; do not reuse one with extra required fields.
1a. Create the page
- Open Notion in your browser(desktop is easier than mobile for setup).
- Pick a workspaceThe workspace you authorize is the only one SharetoBoard will see.
- Add a pageClick the + in the sidebar, name the page SharetoBoard Inbox.
- Insert a databaseType
/databaseand choose Database — full page.
1b. Configure the required properties
Add or rename properties so the schema matches the table below exactly. Names are case-sensitive.
| Property name | Notion type | Required options |
|---|---|---|
Title |
Title | (default; rename the existing “Name” column to Title) |
CaptureID |
Text | — |
Source |
Select | SharetoBoard |
Status |
Select | Inbox, Routed, Error |
Type |
Select | Audio, Text, Transcript, Link, Image, Video |
Pre-create the select options. SharetoBoard will refuse to enable sync until every required option is present on the corresponding select property. Click the property header in Notion, choose Edit property, and add each option as a tag before saving.
1c. Optional extra properties
You can add any number of additional properties (Tags, Date, Project, Reviewed, etc.). SharetoBoard ignores them on write. Keep them not required so created pages don’t error.
Step 3 · Paste the database ID
- Open the inbox databaseIn Notion, click the database title to open it as a full page.
- Copy the linkNotion menu (…) → Copy link. The URL looks like:
https://www.notion.so/your-workspace/SharetoBoard-Inbox-1f0a8c2d6e3f4b9eaa11223344556677?v=… - Extract the 32-character database IDThat bold middle segment, with no dashes, is your database ID. (You can also paste the full URL; the app will pull the ID out.)
- Paste into SharetoBoardSettings → Notion Inbox → Database ID, then tap Save.
Step 4 · Verify the schema
In Notion settings inside SharetoBoard, tap Verify. The app calls GET https://api.notion.com/v1/databases/{id} and checks:
- All five required properties exist with the correct names.
- Property types match (Title, Text, Select).
- The required select options exist on
Source,Status, andType.
If any check fails, the app shows the specific missing property or option. Fix it in Notion, then tap Verify again. Sync stays disabled until verification passes.
Step 5 · Enable Notion-first and approve uploads
- Toggle Notion-first onThis routes new queued captures to
NOTION_INBOXinstead of the live Poppy board. - Send a test captureShare any text from another app, or use the Note tile.
- Open the queue panelSettings → Pending uploads. You’ll see Pending uploads: 1 and Upload consent: Approval needed.
- Tap Check pending uploadsAn approval dialog lists the queued items by type.
- Tap Start sync nowThe sync worker runs, creates a Notion page, appends body content, and marks the queue item delivered.
Approval is per batch. Switching Notion-first on does not auto-upload anything. Every sync run requires you to explicitly approve the queued items shown in the dialog.
How captures map to Notion
| Capture in SharetoBoard | Notion Type value |
Body content |
|---|---|---|
| Note (typed) | Text | Full text as paragraph blocks |
| Assistant inbox text | Text | Full text as paragraph blocks |
| URL share | Link | URL preserved in body |
| Voice / record transcript | Transcript | Vosk-on-device transcript as paragraphs |
| Image share | Image | Placeholder body (binary upload not yet supported) |
| Video share | Video | Placeholder body (binary upload not yet supported) |
Each created page also carries:
Title= Capture — YYYY-MM-DD hh:mma (capture creation time, US locale).CaptureID= a stable UUID. Used to make delivery idempotent — if a sync retry happens, SharetoBoard queries by CaptureID and re-uses the existing page instead of duplicating it.Source=SharetoBoard.Status=Inboxon creation.
Privacy & security details
- OAuth-only. No personal integration tokens are entered by hand.
- Encrypted at rest on device. Access and refresh tokens live in Android
EncryptedSharedPreferenceswith anAES256_GCMmaster key. - Encrypted in transit. All Notion API calls use HTTPS to
api.notion.com; OAuth refresh hitssharetoboard.com/api/notion/oauth/refreshover HTTPS. - Throttled. The client enforces a 350 ms minimum spacing between Notion API requests and respects
Retry-Afteron rate-limit responses. - Auto-refresh. A
401 Unauthorizedtriggers a token refresh and a single retry; on persistent failure the integration prompts you to re-authorize. - Approval gating. Nothing leaves your device until you tap Start sync now on a visible batch.
- Disconnect anytime. Settings → Notion Inbox → Disconnect clears the stored tokens. You can also revoke the integration from Notion at Settings & members → My connections.
Troubleshooting
“Source select must include SharetoBoard”
Open the Source column header in Notion, choose Edit property, and add a select option named exactly SharetoBoard (one word).
“Status select must include Inbox, Routed, Error” or “Type select is missing required options”
Pre-create every option listed in the schema table above. Notion does not auto-create select options for select properties on the API; SharetoBoard refuses to write a value the property doesn’t already accept.
OAuth opens the browser but the page 404s
Make sure your phone has internet, then retry. SharetoBoard’s OAuth pretty paths (/notion/oauth/start, /notion/oauth/callback) route to API handlers. If the issue persists, email support@sharetoboard.com with the phone model and Android version.
Sync fails with notion_disabled
Notion-first is off. Enable the toggle in Settings → Notion Inbox.
Sync fails with notion_config_incomplete
Either the access token or the database ID is missing. Re-run OAuth and re-paste the database ID.
Items keep retrying
Check the queue panel for the actual error string. Common causes: Notion rate limit (429), schema regression (someone edited the database), or the integration was revoked from Notion. The client honors Retry-After headers, so transient rate limits resolve on their own.
I want to migrate to a different inbox database
Create the new database with the same schema, paste its ID into Settings, and tap Verify. Existing successfully-synced items stay in the old database; new captures go to the new one. CaptureIDs are unique per item, so there’s no risk of mid-sync duplication during the swap.
Limits & what isn’t supported yet
- One database per device. SharetoBoard targets a single inbox database at a time.
- No field mapping UI. The schema is fixed (see Step 1b). Extra properties on the database are fine; they’re ignored on write.
- Image and video binaries are not uploaded. The page is created with
Type = ImageorVideoand a placeholder body. Binary upload to Notion is on the roadmap. - One-way. SharetoBoard writes to Notion. Editing a page in Notion does not flow back to the device queue.
- Approval is mandatory. There is no “auto-sync” mode; this is by design.
Related
See Notion integration overview for the use-case framing, Offline queue for how captures are buffered, and Privacy for the full data-handling policy.